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Expanded Validation and Default Options |
 Social Security Number Validation:
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Default Answer to Auto Pay Employees:
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Active Cost Code Validation:
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In Job Cost Options you can select a criterion for determining if a cost code is active or inactive. You can also choose to require a password to enter inactive cost codes.
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You are prompted if you enter a cost code that is inactive for a selected job in the following windows: Invoice Data Entry (Accounts Payable), Manual Check Entry (Accounts Payable), Transaction Entry (Inventory Management), Job Posting Entry (Job Cost), Purchase Order Entry (Purchase Order), Receipt of Goods Entry (Purchase Order), Receipt of Invoice Entry (Purchase Order), Return of Goods Entry (Purchase Order), Material Requisition Entry (Purchase Order), TimeCard Entry and Edit (TimeCard), and TimeClock Punch In/Punch Out (TimeCard).
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Worker's Compensation Code Default by Cost Code:
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An unlimited number of cost codes can be specified for each workers' compensation code.
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When a cost code and state are entered in Payroll Data Entry, the program verifies if the cost code is assigned to a workers' compensation code for the state. If so, that workers' compensation code overrides any existing entry at the Payroll Data Entry W/C Code field.
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Improved Reports and Registers |
Accounts Payable Registers Sorted by Vendor Name:
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Improved Job Transaction Detail Report:
- You can suppress the printing of jobs with no activity within a specified date range.
- You can select to print either estimate information (revised estimated cost and percent of estimate) or the bill amount as calculated from Cost Code Maintenance.
- The report can include labor unit subtotals for each job, and a labor unit total for the entire report.
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Job Close-Out Report with Cutoff Date:
- You can select which jobs will be closed out when running the report. Close all completed jobs, no jobs, or only jobs with no transactions after a specified cutoff date.
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Improved Billing Selection Register:
- The appearance of the posting comment on the Job Billing Selection Register has been enhanced by providing the employee name as a posting comment to Job Cost.
- New formatting options have been added for the posting comment for combined Payroll and TimeCard source transactions.
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Expanded Comment Formatting Options |
Employee Name as Posting Comment to Job Cost:
- New formatting options have been added for the posting comment used when posting Job Cost transactions to the Payroll and TimeCard modules. The comment can now include the employee's last name and first initial, along with other information such as the Payroll period-ending date, the TimeCard Job Cost Selection period-ending date, or the TimeCard week-ending date.
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New Formatting Options for Invoice and Manual Check Comments:
- Several new options for formatting the general ledger line distribution posting comments allow more flexibility.
- The four new invoice posting comment formats are: vendor number and detail comment; vendor name, invoice number, and invoice date; vendor name and header comment; and vendor name, invoice number, and detail comment.
- You can now use the vendor name and detail comment as the manual check posting comment.
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Enhanced General Ledger Posting Options for Payroll and Accounts Payable |
Benefit Accrual to General Ledger by Department:
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Voluntary Deduction Posting by Department:
- You can specify deduction codes and general ledger account numbers for each department.
- You can enter an unlimited number of deduction codes for each department.
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Wage Expense Posting by Labor Code:
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A wage expense account can be specified for each labor code.
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The wage expense account is used when payroll earnings lines that reference the labor code are posted to the general ledger during the Daily Transaction Register Update process. If no wage expense account is specified, the update process uses the earnings expense account defined in Earnings Code Maintenance or, if that account is not defined, the standard payroll expense account defined in Department Maintenance.
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Cash Account by Division:
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You can specify a cash account for each division to use instead of a single cash account for all Accounts Payable transactions.
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This cash account number is used during the Check Register update and Manual Check Register update processes. If no cash account is specified for the division, the bank code's cash account is used.
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Perpetual Job Cost History |
New Job Cost History Files:
- You can save closed jobs to history files instead of purging them during period-end processing.
- The job information can later be purged from the history files using the new Job Cost History Purge Utility or restored to the active files using the new Job Cost History Restore Utility.
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Reviewing and Printing Historical Job Information:
- Review and print information on jobs in the history files using the new Job Masterfile History Inquiry, Job Transaction Detail History Report, and Job Masterfile History Listing features.
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Improved Vendor and Invoice Payment Options |
Additional Payment Selection Criteria:
- Vendors can be selected for payment based on the balance due to them. You can specify a dollar amount and select to pay only vendors with a balance due that is greater than or equal to the amount, or only vendors with a balance due that is less than or equal to the amount.
- Vendors can also be selected for payment based on the sort field information assigned to them in Vendor Maintenance.
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Vendor Remit-To Address:
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A separate remit-to address can be defined for each vendor.
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Checks can be printed with the remit-to address instead of the main vendor address.
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The remit-to address can be viewed during Vendor Inquiry.
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Enhanced Department Setup |
Unlimited Earnings Codes by Department:
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